Clinify is committed to ensuring the privacy of all our users. In this notice, “Clinify” and “myclinify” refers to Clinify EMR Technology Services Limited, a limited liability company set up to provide health information and maintenance solutions. This policy represents our commitment as an organization to your right to privacy, giving you a clear explanation about how we use your information and your rights over that information.

This policy applies to all online systems offered by Clinify EMR Technology Services Limited to the public, through our website and our App.

Clinify EMR Technology Services Limited is the data controller of the Personal Information we process and is therefore responsible for ensuring that systems and processes we use are compliant with applicable data protection

laws. References to ‘we’, ‘us’ and ‘our’ are to Clinify EMR Technology Services Limited.

This Privacy Notice is designed to inform you and describes the ways in which we collect, manage, store and dispose of data relating to you which is provided when you visit our Site or use our App. We reserve the right to amend or update this Privacy Policy from time to time and future updates will be in effect immediately after such update is posted on this page. We encourage you to read this Privacy Notice and ensure it is the most current version.

What Type of Information do we Collect and How?

For purposes of this Privacy Notice, “Personal Information” means any information that, by itself or in combination with other information, identifies, relates to, describes, references, is capable of being associated with, or can reasonably be linked, directly or indirectly, to an individual, a device, or a household. Personal Information does not include information that is anonymized, publicly available information from government records, unidentified or aggregated data subject information, information excluded from relevant data protection law by preemption by sector-specific privacy laws. The Personal Information “Clinify” collects may include, but is not limited to: Contact Information, Applicant Information, Employment Information, Compliance Data, Client Service Data, Marketing Information, Technological Information, Special Categories of Personal Information, and Other Data.

The type and amount of information we receive and store depends on how you use our Site and App. You can access most of the pages on our Site without disclosing any personal information or disclosing who you are.

Our web servers use cookies and collect anonymous logs during user visits to our Site which provide valuable information for improving them in the future.

Contact Information

  • Name
  • Home Address
  • Email Address
  • Demographic Data

Employment Information

  • Title
  • Organization
  • Work Address

Compliance Data

  • Documentation confirming identity such as a passport or driver’s license
  • Date of birth
  • Financial information

Client/User Service Data

  • Personal Information received from client/user
  • Invoicing/payment details and payment history
  • Client feedback

Marketing Information

  • Details of your communication with us
  • Marketing preferences
  • Dietary requirements and related preferences
  • Subscription
  • Downloads
  • Usernames and passwords


  • Photographs
  • Consent records
  • Language preference
  • Hobbies and interests
  • Any information which you or a third party provide to us or make public

Technological Information

  • IP Address
  • Device Type
  • Operating System
  • Browser Type
  • Browser Settings
  • Language Settings
  • Dates and times connecting to an affiliate’s site
  • Technical communications information
  • Username, password, security login and details
  • Cookies
  • Usage data

Special Categories of Personal Information

  • Health data (relating to both physical and mental conditions or any disability)
  • Racial or ethnic origin
  • Religious or other beliefs
  • Sexual orientation

When we process Special Categories of Personal Information, our legal basis is compliance with applicable law; detection and prevention of crime; establishment, exercise or defense of legal rights; to fulfill a contract; or explicit consent.

Collection of Your Personal Information

The personal information you provide to our website or App is in addition to the information gathered through our website and may include:

  • Demographic information, including race, gender and disability status;
  • Contact information;
  • Details of your qualifications, skills, experience and education;

We do not collect personal information about you unless it is voluntarily provided to us by you. However, you may be required to provide certain personal information to us when you elect to use certain products or services available on our Site or App. These may include:

  1. Registering for an account on our Site or App;
  2. Entering a sweepstake or contest sponsored by us or one of our partners;
  3. Signing up for special offers from selected third parties;
  4. Sending us an email message;
  5. Submitting your credit card or other payment information when ordering or purchasing products or services on our Site or App.

To wit, we will use your information as set out in this privacy policy, as well as other purposes for which you give your consent. Clinify will not collect additional categories of personal information or use the personal information we collect for materially different, unrelated or incompatible purposes without providing you notice.

How we Protect Personal Information

Clinify has appropriate physical, technical, and administrative safeguards in place designed to protect your Personal Information from loss, misuse, unauthorized access, disclosure, alteration, or destruction. You should keep in mind, however, that no Internet transmission is ever 100% secure or error-free. In particular, e-mail sent to or from our website may not be secure, and you should therefore take special care in deciding what information you send to us via e-mail or input on our Site. Please also read our Disclaimer before sending any information to us. Moreover, where you use passwords, ID numbers, or other special access features to access our website, it is your responsibility to safeguard them.

When we collect your information through our website or App, that information is encrypted and transmitted to us in a secure way. You can verify this by looking for a closed lock icon at the top or bottom of your web browser, or looking for "https" at the beginning of the URL address of the web page. We have internal policies and processes directed towards limiting access to your information is to those employees, contractors, and agents of Clinify who need to know such data to perform their jobs and develop or improve our websites, products and services.

How Long we Retain Personal Information

Personal Information will be retained by Clinify for as long as the information is required to fulfill our legitimate business needs or the purposes for which the information was collected, or for as long as is required in line with appropriate statutory provisions. After this time the data will either be deleted or we may retain a secure anonymized record for research and analytical purposes.

Information You Provide to Our Website

Information That You Give Us

You may contact us through the methods listed on our website, and we may keep a record of the communication to help answer or resolve the matter you contacted us about. You can decide how much information you want to share with us in those cases.

Our Website and Servers, Your Use of Browsers

When you communicate with us or access our website and servers through a browser, application, or other client, our servers automatically collect and record

information. In most cases, this information is generated by various tracking technologies, such as "cookies," "flash LSOs," "web beacons" or "clear GIFs." You can read more about how we use cookies below.

Your browser or device may tell us:

  • Your browser type;
  • Language preference;
  • The Internet Protocol (IP) address (which may tell us generally where you are located); and
  • The type of device or system you used.

Your browser may also tell us information such as:

  • The time and date of your request;
  • The page that led you to our website; and
  • The search terms you typed into a search engine that led you to Our Website, if applicable.

Use of Your Personal Information

Clinify collects and uses personal information to operate its website and App and deliver the services you have requested. We may also use your personally identifiable information to inform you of other products or services from Clinify and our affiliates.

Sharing Information with Third-Parties

Clinify does not sell, rent or lease its client/ customer lists to third parties.

We may retain other companies and individuals to perform functions on our behalf. Such third parties may be provided with access to Personal Information to perform the functions for which they have been retained. Our agreements with these third parties will describe the purpose of the processing, will not permit them to use Personal Information for any purposes other than as is required to perform the function for which they have been retained and will commit them to comply with applicable data privacy standards. We also enter into data processing agreements and model clauses with our vendors and clients whenever required and appropriate.

Third parties may include, but are not limited to:

  • Providers of data services such as website hosting, data hosting, and SaaS tools;
  • Healthcare providers, insurers and services;
  • Outsourced IT service providers;
  • Financial institutions;
  • Benefits and Human Resources service providers;
  • Professional services providers;
  • Building and facilities services;
  • Shipping or direct mail organization;
  • Parties assisting us in recruitment and staffing, including contractors;
  • Our auditors and professional advisers;
  • Our professional indemnity insurers;
  • travel service providers;
  • Our clients, as it relates to our professional services offering;
  • Other people in your organization; and
  • Regulators and public bodies, including in connection with tax and VAT payments, compliance with obligations relating to the prevention and reporting of financial crime and compliance with other applicable laws.

We may also disclose any information, including Personal Information, as we deem necessary, in our sole discretion, to comply with a subpoena, any applicable law, regulation, legal process or governmental request.

Hosting and processing arrangements

Our website is hosted by third party service providers and therefore any personal details you submit through them may be processed by the third party service provider.

All third party service providers process your personal information only on behalf of Clinify EMR Technology Services Limited and are bound by contractual terms that are complaint with the relevant Data Protection Laws.

Payment Processing and fraud

Where submitted, your card details may be disclosed to banks or relevant financial institutions to arrange payments. In the case of a suspected fraudulent transaction, your details may be further disclosed for the sole purpose of performing further checks.

Other Sharing

We may also share your personal information with your permission, or if we are legally required to disclose your information in the circumstances where this cannot be reasonably resisted.


a cookie is a text-only piece of information that a website transfers to your computer’s hard disk so that the website can remember who you are. Like many websites, cookies are used to collect information about access to and use of our website. a cookie will normally contain the name of the internet domain from which the cookie has come, the ‘lifetime’ of the cookie, and a value, usually a randomly generated unique number. Our collection of this data may include:

  • Your IP address;
  • The pages of our Site that you visit;
  • The time and date of your visit;
  • The time you spend on certain pages on our Site; and
  • Various other statistics.
  • While you may adjust cookie usage in your browser settings, you consent to such use of your data by visiting our Site.If you wish to restrict or block cookies you can set your internet browser to do so.

Do Not track

Your browser may allow you to send "do-not-track" requests to websites you visit. If you enable this feature and your browser sends a "do-not-track" request, the Site will respond by deactivating all nonessential cookies set on the Site.

Children’s rights

Our Site or App is not intended for children under 13 years of age. No one under age 13 may provide any Personal Information to us through the Site. We do not knowingly collect Personal Information from children under 13. If you are under 13, do not access, use, or provide any information on the website or on or through any of its features. If we learn we have collected or received Personal Information from a child under 13 without verification of parental consent, we will delete that information. If you believe we might have any Personal Information from or about a child under 13, please contact us.

Opt – out & unsubscribe from third party communications

We respect your privacy and give you an opportunity to opt-out of receiving certain information. Users may opt- out of receiving any or all communications from third party partners of Clinify by contacting us here:

Web page:


Phone: 18332546439

You can also unsubscribe by clicking the link embedded at the end of the page.

Revisions to this Privacy Notice

Clinify reserves the right to change this Privacy Notice at our discretion and at any time. Please check this Privacy Notice regularly. When we make changes to this privacy notice, we will post the updated notice on the website and update the notice’s effective date. Your continued use of our website following the posting of changes constitutes your acceptance of such changes.

Contact Information

Clinify welcomes your questions and comments regarding this Privacy Policy. If you believe that we have not adhered to this statement, please contact us at:

Address: 15b, Wole Olateju Crescent, Admiralty Way, Lekki Phase 1, Lagos, Nigeria.